How to Choose a Secure Virtual Data Room

A secure virtual dataroom is a virtual area where a small group of users has access to documents. This allows for collaboration and efficiency versus physical meetings, but with a layer of protection against unwelcome third parties. Typically the most valuable information is secured with security features that block unauthorised access, such as granular permissions, dynamic watermarking and extensive tracking.

Look for Look for a VDR which uses two-factor authentication. It will require additional information (like passwords) to confirm the identity of a user. The administrator of a data room can also check IP addresses, device types and locations for each user. This gives administrators the ability to monitor user activity and debar access at any time, even for documents that have been downloaded.

Look for a platform that provides multiple layers of security, such as envelope encryption of 256 bits server separation, server separation, and AES-256 backup data. It is essential to verify that a VDR is hosted in world-class data centers that offer high availability and multi-layered redundancy.

Finally, make sure your service provider has multiple security certifications for their cloud storage systems. The best data rooms online are certified by ISO, SOC 1, SOC 2 and FedRAMP.

Digify’s virtual rooms are secured with AES-256 envelope security and our AWS infrastructure is supported by redundant network connectivity, cooling systems, power systems and routers. We also prioritize document security by implementing features like dynamic watermarking, which identifies the owner of each file and increases traceability.

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